First, undertake an analysis of one’s current business travel purchasing. Expect to make savings which can be between 5%-10%. Additionally, have a look at ways of making improvements to processes and procedures. A travel tender review is a superb opportunity to instigate change.
Your recommendations ought to be written in to a “Business Case” for undertaking a travel tender.
Prepare a supplier prequalification document containing counsel made in stage 1. This will conserve time the way it eliminates this company travel suppliers who will be not fitted to servicing your travel tender requirements.
Most travel suppliers will extol their capabilities whilst ignoring the potential for loss to this company travel buyer. The prequalification stage helps you to mitigate your risk.
Stage 3, requires the design of the leading business travel tender document. It must cover financial and service aspects. Most business travel suppliers or travel management companies (TMC’s) offer similar services.
You want exactly the best fit for your own personal company requirements. This could be a worldwide travel management company or even a smaller niche operator. There is not a 1 hour size fits all approach simply by asking insightful and revealing questions would you like to confidently source a supplier suitable for your needs.
The evaluation of the travel tender requires in-depth analysis and that we recommend you have a weighting system. The weighting allows you remove any subjectivity and represents the significance and importance on your own company needs.
The evaluation is supported which has a final report highlighting the real key differentiators from travel suppliers. The entire process is transparent and may be verified for auditing purposes.
Stage 5, specializes in the negotiation of contract terms and types of conditions, designing a website level agreement containing key performance indicators, and helping with final implementation.
The above is usually a simplified version of your business travel tender project plan. It can be undertaken in certain short months. Using this structure will assure that travel tender projects are delivered punctually and within budget.
If you’re interested in tendering your travel account, we are able to help you by either undertaking your entire project for you or coaching you through the method.
If you want to discuss how this process works in greater detail then have you thought to get in contact with us. You’ll find our data at the bottom in the page.
Alternatively, in case you are only thinking of a business travel tender and it’s really still one method or another off, have you thought to subscribe to receive our free report “Planning a Successful Business Travel Agreement”.